The Business Master (3rd Edition)

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PC-WRITE MACROS by Mark Shepard Version 1.2 July 1, 1989 Copyright 1989 Simple Productions Simple Productions 12 East 15th St. #3 Arcata, California 95521 USA 707-822-3148 PC-Write and Quicksoft are registered trademarks of Quicksoft. PC-Write Macros 2 CONTENTS PART 1--INTRODUCTION ABOUT PC-WRITE MACROS 3 ABOUT SHAREWARE 3 ABOUT OUR SUPPORT 4 ABOUT YOUR DISK 4 PART 2--USING PC-WRITE MACROS HOW TO INSTALL YOUR MACROS 5 WHERE TO PLACE YOUR MACROS 6 PART 3--THE MACROS SETTINGS 8 SCROLL AND SCREEN MACROS 9 CURSOR MOVE MACROS 10 DELETE MACROS 10 SWAP MACROS 12 MARK MACROS 13 PAGE FORMAT MACROS 14 CORRESPONDENCE MACROS 14 MISCELLANEOUS MACROS 16 PC-Write Macros 3 PART 1--INTRODUCTION ABOUT PC-WRITE MACROS PC-Write Macros offers 100 special commands for the popular word processing program PC-Write, and helps you place them on the keys of your choice. It provides greater power and convenience, with many commands not found in PC-Write or any other word processor. With PC-Write Macros, you can -- "Grab" an address block from a letter and print it on an envelope in your laser, dot-matrix, or daisy-wheel printer. -- Reverse the video on your monochrome or single-color display so it shows dark text on a light background. -- Travel through your document by overlapping screens, always with a complete paragraph on top. -- Set up margins, ruler, and spacing, all in an instant. -- Mark, delete, or transpose an entire sentence or paragraph with a single keystroke. -- Store deleted text in a special file, ready for retrieval at any time. -- Begin continuous printing with one keystroke. -- And much, much more! PC-Write Macros requires PC-Write 3.0 or later. ABOUT SHAREWARE PC-Write Macros is shareware. In our case, this means 1. We urge you to make copies of PC-Write Macros for others who might like to try it. Please do not leave out files, remove documentation, or change the macros. There are no other restrictions. 2. If your shareware copy of PC-Write Macros proves useful, please register by sending $5. This pays for your use of PC-Write Macros. It brings you news of major updates and of other special products for PC-Write users. And it entitles you to write us for technical support. 3. You can instead order a complete registered package for $30. This brings you all the above, plus the latest version (on 5-1/4" disk), a printed manual, and phone support. If you are PC-Write Macros 4 reading this after September 1, 1990, please call to confirm our address and price. To register or order, please use the form at the end of this document. Also use this form to let us know that you purchased a registered package elsewhere. We welcome company and institutional purchase orders. Please contact us about site licensing fees and multiple copy discounts. All foreign payments must be in US$, by international postal money order or similar. Orders from outside the U.S. and Canada must be prepaid, with $5 per copy added to cover airmail. ABOUT OUR SUPPORT Purchasers of the registered package may call us for help at 707-822-3148, Tuesday through Saturday, 9:00-12:00 and 2:00-6:00, Pacific Standard Time. We are usually here at those times--but, if not, your message will be answered by collect call as soon as possible. Our support is limited to PC-Write Macros. Quicksoft provides excellent and inexpensive support for PC-Write itself. To meet your individual needs, custom macros may be available. Contact us for details. Custom macros become joint property of the purchaser and Simple Productions. ABOUT YOUR DISK The simplest way to print this Manual continuously: Turn on your printer and put your PC-Write Macros disk in drive A. At the A> prompt, type MANUAL followed by RETURN (ENTER). This will print the file MANUAL. You can also print the file using PC-Write, if you use PC-Write's default page layout settings, with no left margin. Here is a list of files: README Quick intro GO.BAT Batch file to display README MANUAL Documentation and registration form MANUAL.BAT Batch file to print MANUAL 1 thru 100 Numbered macro files PC-Write Macros 5 PART 2--USING PC-WRITE MACROS HOW TO INSTALL YOUR MACROS In this Manual, macros are listed like so: 29. Paragraph End This is for a macro to move your cursor to the end of a paragraph. (A macro is described following its listing.) "Paragraph End" is the title of the macro. The number 29 is the listing number AND the name of the file that contains the macro. To install a macro, use PC-Write to call up the file ED.DEF. This is on your PC-Write workdisk or in your working directory, along with your other PC-Write program files. If you don't find it there, you can copy it from PC-Write's program disk, or just create a file of that name. PC-Write "reads" ED.DEF whenever you start the program. The default ruler is stored there. And this is where macros can be installed so PC-Write reads them automatically at startup. _________________________________________________________________ NOTE: If you are using our PC-Write enhancement program Writer's Heaven, place your macros instead in the Writer's Heaven control file--HEAVEN or HVN.DEF, depending on your version. This prevents Writer's Heaven from overriding your macros on the letter keys. _________________________________________________________________ Place your cursor at the beginning of a new, blank line at the bottom of the file. Check that the Status Line says "Push" for Pushright. If it instead says "Over," toggle with ScrollLck. Now turn off Auto-reformatting and Wordwrap by pressing Shift-F7 until the Status Line says "Wrap-". Press Ctrl-F3, to import a file. At the top-line prompt, type the drive location of your PC-Write Macros disk, and the number of the macro you wish to install. For instance, if your PC-Write Macros disk is in drive B, and you want to install the macro shown above, type B:29 (If you have only one drive, you can safely swap your PC-Write workdisk with the PC-Write Macros disk. But you must swap them back before saving the file.) Press RETURN (ENTER), then F5 to clear the marking. You will see your macro in the following form. :707,374,371,371,335 (: Paragraph End) The first line defines the macro operation by PC-Write operation codes. (Some macro definitions take more than one line.) The bottom line is a "comment," identifying the macro for your own reference. At this point, you are ready to assign the macro to the key PC-Write Macros 6 of your choice. You can either pick a key that currently does nothing, or else change what a key does. (The next section discusses your choices in detail.) For your reference, add the name of your chosen key to the comment line. Type it in with your cursor on the colon. The next step is to insert the code for your chosen key at the beginning of the macro. You can look up this key code in the PC-Write manual appendix, or you can insert it automatically with PC-Write's Numbers Mode. To use Numbers Mode, place your cursor on the beginning colon. Press Ctrl-6 (top row) to start Numbers Mode. Next press the key you have chosen for your macro. The correct key code will appear in place. (If no code appears, it means no macro can be assigned to that key.) End Numbers Mode by pressing Ctrl-6 again. For example, if you assigned the Paragraph End macro to Alt-1, it would look as below. (The extra space in front is inserted by Numbers Mode, but doesn't matter.) 376:707,374,371,371,335 (Alt-1: Paragraph End) You can now save the file and exit with F1, F2. Your macro will be ready the next time, and every time, you use PC-Write. Note: If you want to use the macro right away, without exiting, save the file with F1, F3, then ask PC-Write to read it, with F2, F6. If you switch to another file, remember to restore Auto-reformatting (Para+) or Wordwrap (Wrap+) with Shft-F7. Here again are the simple steps for installing a macro: 1. Edit the PC-Write file ED.DEF. Make sure you are in Pushright mode, with Auto-reformatting and Wordwrap turned off. 2. With your cursor at the bottom of the file, use Ctrl-F3 to import the numbered macro file. 3. Add the key name to the comment line, then insert the key code in front of the macro with Numbers Mode (Ctrl-6). WHERE TO PLACE YOUR MACROS Here are some of the keys you might or might not like to assign macros to. CTRL-LETTER KEYS. The letter keys with Control (Ctrl-A, Ctrl-B, etc.) are presently set up to imitate Wordstar. Since they duplicate the standard PC-Write command keys, these are good keys to reassign. ALT-LETTER KEYS. You can reassign letter keys with Alt (Alt-A, Alt-B, etc.), if you don't need the font symbol or special character a key provides. NOTE: If you use a font that requires special formatting--like the V (variable) font--DO NOT reassign its key, even if you use Guide lines instead of font symbols to start it. This would keep PC-Write from properly formatting line length. PC-Write Macros 7 OTHER SHIFTED LETTER KEYS. You can reassign the letter keys with Shift-Control and Shift-Alt, if you don't need their box- drawing symbols. (Boxes can also be drawn with the Ctrl-F9 menu.) The letter keys with Control-Alt are empty and ready to assign. On some computers, these keys may not be available. TOP-ROW NUMBER KEYS. The top-row number keys with Control cannot be assigned. But these keys with Alt (Alt-1, Alt-2, etc.) duplicate the function keys with Alt (Alt-F1, etc.)--so they are good to reassign. Also, these keys with Shift-Alt and Control-Alt are empty and available. FUNCTION KEYS. Some function keys with Shift, Control, or Alt are unassigned, but later versions of PC-Write will probably fill them in. However, the function keys with Shft-Ctrl, Shft- Alt, and Shft-Ctrl-Alt are free--except for Shft-Ctrl-F5 and Shft-Ctrl-F6, which you may not need. OTHER. Most of the punctuation keys with Control cannot be assigned. "Named" keys (like Backspace and NumLock) are filled-- though you can change them if you like. Extended keyboards provide many more assignable keys, listed in PC-Write documentation. Additional keys may become available for PC-Write macros if you've loaded a macro program like Newkey or Superkey. To check for yourself whether a key can be assigned, turn on Numbers Mode by pressing Ctrl-6 (top row), then press the key in question. Any key producing a key code can be assigned--though it may already have a use. You now know enough to use PC-Write Macros. But, to explore PC-Write's customization capabilities in full--or to successfully modify our macros--you'll want to read the PC-Write manual. For instance, you could convert our macros into "two-key" commands--commands given by pressing and releasing first one key, then another. Creating sets of two-key commands is a good way to group macros for efficient key use and logic. Find the details in the PC-Write manual. PC-Write Macros 8 PART 3--THE MACROS SETTINGS These first customizing commands aren't really "macros" at all. They don't need assigning--just add them to ED.DEF. 1. Reverse Video Reverses the video on your monochrome or single-color monitor to display dark text on a light background. You'll want to turn down your monitor brightness. 2. Reminder to Save 3. Automatic Save The first command sets a reminder to save your file every ten minutes. (For a different time, change the number after the colon.) The second saves your file automatically. 4. Set Hide Mode 5. Set Automatic Reformat 6. Set Spelling Check 7. Set Hide Mode, Automatic Reformat, and Spelling Check These set edit modes automatically when you start PC-Write. The first turns on Hide Mode, the second turns on Automatic Reformat, and the third turns on Spelling Check. Only one such command line is allowed, but you can combine them as in the final command. 8. Fast Cursor (extended keyboard) 9. CapsLock/Ctrl Switch (extended keyboard) These are only for extended keyboards. The first about doubles your cursor speed. (A smaller number speeds it up, a higher number slows it down.) The second macro switches CapsLock with the right Control key, making it easier to finger Ctrl-letters. PC-Write Macros 9 SCROLL AND SCREEN MACROS 10. Editor's Screen This is our favorite macro. It moves you forward in the document by overlapping screens. The first new line for viewing is marked by the cursor, while the entire paragraph it appears in is on the screen. Execution is instant. On our keyboard, we've placed it on Shft-Keypad-5 for easy one-handed operation. 11. Scroll-and-Stay, Up 12. Scroll-and-Stay, Down These scroll the display past a stationary cursor. They save you having to "retrieve" the cursor from the screen top or bottom. Sorry, these only work well on fast computers. 13. Scroll Left 14. Scroll Right These scroll the screen horizontally. (The commands are normally available in PC-Write only with an extended keyboard.) 15. Half-Screen Scroll, Up 16. Half-Screen Scroll, Down These scroll by half a screen. Execution is instant. 17. Half-Screen Scroll-and-Stay, Up 18. Half-Screen Scroll-and-Stay, Down Same as the previous two, except the cursor remains stationary. 19. Go Back You probably didn't know PC-Write lets you return to your place if you accidentally jump elsewhere in the document--most of the time. Normally, the command is Shft-Ctrl-END, but you may want to make it handier with this macro. PC-Write Macros 10 CURSOR MOVE MACROS 20. Half-Screen Left 21. Half-Screen Right 22. Half-Screen Up 23. Half-Screen Down These move the cursor half a screen in each direction, instantly. You can change the travel distance by subtracting or adding the repeated cursor movement codes. 24. Line Left This moves the cursor to the very beginning of a line (column 1), often at times when HOME and Shft-LEFT-ARROW won't. 25. Text Line Left 26. Text Line Right These move the cursor, backward or forward in the document, to the first word of a line. Unlike HOME and END, they can be repeated to move from line to line. Good for lists. 27. Sentence Left 28. Sentence Right These move the cursor, backward or forward, to a sentence's very beginning--unlike Shft-Ctrl-LEFT-ARROW and -RIGHT-ARROW, which move to the first capital letter, ignoring quote marks and parentheses. 29. Paragraph End Moves the cursor to the end of a paragraph. Cannot be repeated. DELETE MACROS 30. Undelete Brings back deleted text (unless deleted by character). The same as Ctrl-F4, but you might like to make it handier. 31. Delete Entire Word Deletes an entire word, no matter where on it the cursor is. PC-Write Macros 11 32. Delete Text Line Left 33. Delete Full Line Right The first macro deletes backward to the first word of a line. Unlike Shft-Ctrl-BACKSPACE, it can be repeated to keep deleting lines backward in the document. The second macro--used from the middle of a line--will delete to the end, then move the cursor to the beginning of the next line, ready to delete it entirely. It works only with Auto-reformatting off. 34. Delete Sentence Left 35. Delete Sentence Right 36. Delete Entire Sentence These delete sentences. With the third macro, the cursor can be anywhere in the sentence. Use these with caution--missing or mid- sentence punctuation can throw them off! 37. Delete Paragraph Left 38. Delete Paragraph Right 39. Delete Entire Paragraph 40. Delete to Paragraph End These delete paragraphs. With the third macro, the cursor can be anywhere in the paragraph. Use the fourth macro when deleting from within a paragraph to the paragraph end--or whenever else you don't want to delete all the way to the next paragraph. This one cannot be repeated. 41. Send to End 42. Send to Beginning 43. Send "OUT" These remove marked text, but store it where you can retrieve it--at the end of the file, at the beginning, or in a special file named OUT in your default drive and directory. (OUT will be created, if it isn't already there.) To retrieve your text from OUT, edit the file and mark the desired text with Ctrl-F6, to export it to the original file. If you use OUT a lot, make sure to clear out the file, now and then, or it will keep getting bigger! For a different filename and/or directory, replace the macro text within the quotes. PC-Write Macros 12 SWAP MACROS Swap Macros transpose elements backward and forward. 44. Swap Characters Left Transposes the two characters to the cursor's left. This is unlike Shft-BACKSPACE, which makes you back up after a mistype and place your cursor on a letter you want to move. 45. Swap Words Left 46. Swap Words Right 47. Swap Lines Backward 48. Swap Lines Forward 49. Swap Sentences Backward 50. Swap Sentences Forward 51. Swap Paragraphs Backward 52. Swap Paragraphs Forward As far as we know, you won't find any of these commands in any word processor. To swap right, place your cursor at the beginning of the element you want to move. To swap left, place your cursor at the beginning of the FOLLOWING element--in other words, to the right of, or below, the element you want to move. Repeating a command will move the same element again. 53. Swap Entire Word Left 54. Swap Entire Word Right 55. Swap Entire Line Backward 56. Swap Entire Line Forward 57. Swap Entire Sentence Backward 58. Swap Entire Sentence Forward 59. Swap Entire Paragraph Backward 60. Swap Entire Paragraph Forward With the Swap Entire commands, your cursor can be ANYWHERE ON what you're moving. (This is the same way Shft-BACKSPACE and Shft-ESC work.) These commands too can be repeated. PC-Write Macros 13 MARK MACROS These commands mark elements. 61. Mark Character Left 62. Mark Character Right 63. Mark Word Left 64. Mark Word Right 65. Mark Line Left 66. Mark Line Right 67. Mark Sentence Left 68. Mark Sentence Right 69. Mark Paragraph Left 70. Mark Paragraph Right You can repeat the Mark Left and Right commands to extend the marking as far as you like. You can also use opposite-direction commands to UNmark text you've marked. 71. Mark Entire Word 72. Mark Entire Line 73. Mark Entire Sentence 74. Mark Entire Paragraph With the Mark Entire commands, your cursor can be ANYWHERE ON what you're marking. Repeating these has no effect. PC-Write Macros 14 PAGE FORMAT MACROS All macros in this section are based on a standard format: 8-1/2 X 11 inch page, 1 inch margin on all sides, and the normal 10 characters per inch. 75. Block Paragraph Ruler 76. Indented Paragraph Ruler 77. Hanging Indent Ruler 78. Two-Column Ruler 79. Two-Column, Indented Paragraph Ruler These insert various rulers in your document. Of course, you can create your own variations. Use Overwrite mode to modify the macro's ruler text safely and easily. 80. Single-Spaced, Block-Paragraph Page 81. Single-Spaced, Indented-Paragraph Page 82. Double-Spaced, Block-Paragraph Page 83. Double-Spaced, Indented-Paragraph Page These set up entire page formats by inserting a ruler and Guide lines in your document. Placed at the beginning of your file, they can apply to the entire document. Inserted later in the file, they will format subsequent pages. CORRESPONDENCE MACROS 84. Letterhead This macro inserts an entire letterhead into your document. Designed primarily for dot matrix printers, the letterhead includes bold, double wide, variable, underlined, and pica (quality) fonts--but may also work acceptably with printers lacking one or more of these. Subsequent pages will print with a simple header: name and page number. Replace the text within quote marks with your own data. Be sure to leave the quote marks! The letterhead is set for single- spacing, block paragraphs. If you want to change it to double- spacing, change .m:1 on the LAST line only, to .m:2. The font that is set for the letter body is pica (quality). PC-Write Macros 15 You can insert the letterhead within the file as many times as you like. Just put in a hard page break, then insert the letterhead on the line immediately following. Each time PC-Write prints the letterhead, page numbering will be reset--so a page with the letterhead is always counted as page 1. The letterhead takes a moment to appear, so please be patient! Also please note: The entire letterhead--except for a few blank lines--disappears in Hide Mode. 85. Address Grabber 86. Address Grabber, with return address 87. Address Grabber, Laserjet/Laserjet Plus 88. Address Grabber, Laserjet/Laserjet Plus, with return address 89. Address Grabber, Laserjet II 90. Address Grabber, Laserjet II, with return address These "address grabbers" take a name-and-address block from your letter and print it on a business-size envelope. For the macros also printing your return address, replace the macro text within quote marks with your own data. Be sure to leave the quote marks! To use an "address grabber," your cursor must be at the beginning of the first word of the block you want printed. Make sure your printer is on line. The first two grabbers are for use with a dot matrix or a daisy wheel printer. Make sure the top of the envelope is flush with the print head. With a dot matrix printer, you may first have to disengage your "paper out" sensor. Because these two macros rely on current PC-Write key assignments, they may or may not work with PC-Write versions later than 3.0. The remaining grabbers work with the Hewlett-Packard Laserjet family, printing the addresses in landscape mode. To use these, your address block must be flush to the far left (column 1)--so set your left margin with a ".X:" line, not with your ruler. Your envelope must be inserted "stamp end" first. We are indebted to PC Magazine (Dec 13, 1988) for the printer code strings used in these macros. See that issue for hints on modification. PC-Write Macros 16 MISCELLANEOUS MACROS 91. Instant Print This is a one-key command to print your document continuously. Based on a macro by Peter Klein in Quick Notes #11. 92. Reformat Entire Paragraph This reformats the entire paragraph the cursor is in--unlike F7, which reformats only from the cursor to the paragraph end. We use this macro and leave Auto-reformatting off, since Auto- reformatting cuts PC-Write's speed about in half. 93. Return, Left Margin 94. Return-and-Stay 95. Return-and-Stay, Left Margin The first Return macro moves the cursor, and any text following it, to the left margin of a new line--instead of to the paragraph margin. The second macro inserts a paragraph break at the cursor, but leaves the cursor where it is. (PC-Write supplies this operation, but doesn't assign it to a key.) The third macro combines the other two: It moves text to the left margin of a new line, but leaves the cursor where it is. 96. Indent Line 97. Unindent Line These indent or unindent lines to the margins and tabs in your ruler. They're handy especially after indenting or unindenting a paragraph by mistake. Place your cursor on the first word of the line. (PC-Write provides both operations, but assigns only the first, to Ctrl-I.) 98. No Action 99. Beep These deactivate keys. You can assign them to keys you don't need but sometimes press accidentally. For example, if you're assigning macros to Ctrl-letter keys, you might want to cancel Ctrl-letter keys you aren't using. 100. Display Off When used at the beginning of a recorded key sequence, this will speed up the playback by making it invisible--you see only the final result. v1.2 ********************************** PC-WRITE MACROS--REGISTRATION FORM ********************************** NAME: Send check or money order to ADDRESS: Simple Productions 12 East 15th St. #3 Arcata, CA 95521 USA 707-822-3148 PHONE: OCCUPATION: ____ I enclose $5 for registration. ____ I enclose $30 for a complete registered package. (5-1/4" disk, printed manual, phone support) ____ I have purchased a registered package elsewhere. (Foreign payments must be in US$, by international postal money order or similar. Outside the U.S. and Canada, add $5 per registered package for airmail. Which PC-Write version are you using? _______ Where did you obtain PC-Write Macros? (Please include full address or BBS phone number.) COMMENTS & SUGGESTIONS: (Comments may be used in promotion.)